![]() Select the cell (or range of cells) in which you want the drop-down list.How to Insert Dropdown in Google Sheetsīelow are the steps to create a drop-down list by manually specifying the options: Instead of having these somewhere in the sheet, you can easily specify these while creating the drop-down list. This could be the case when you want to have options such as Yes/No or Good/Ok/Bad as the items in the drop-down. ![]() In case you don’t want to have the list of items in a range in the worksheet and instead specify these manually, you can also do this. How to Add a Drop Down List In Google Sheets by Manually Specifying the Items This wll open the data validation window to the right of the screen. There’s a faster way to get to the dropdown: Simply right-click on the cell and choose dropdown And as soon as you make a selection, that value is added to the cell. You can click on the drop-down icon (small downward pointing arrow), and it will show you all the options from which you can select. Now you have the drop-down lists in the selected cell. You can find the Show validation help text in the advanced options, which have now been changed to Show help text for a selected cell. You will see a chip in the cell with a down arrow that shows the drop down list when you click it.Select the range of data you want to appear in your drop down menu Google Sheets.The option to select data range will pop up Click the box in the filled below criteria.In the Criteria option, select the option – “ Dropdown (from a range)“.A window for data validation rules will pop up to the right of the sheet.Select the cell or range of cells where you want to create a drop-down list.Suppose you have a dataset, as shown below, and you want to create a drop-down list in cell C2 (you can also create these drop-downs in multiple cells at once).īelow are the steps to create a drop-down list in Google Sheets: You can create a drop-down list in Google Sheets by using a dataset that is already there in a range of cells. How to Add a Drop Down List in Google Sheets Using a Range of Cells It also makes sure that your data entry is error-free as you’re allowing a user to select from a drop-down list instead of entering the data manually (which may lead to misspelled words or incorrect format). The upside to making a drop-down list is that it’s quite simple and gives immediate results. Whether you’re making a budget for your monthly expenses or calculating the grades of every student in the class, a drop-down list can be a helpful and quick way to do that. You can also easily remove all the drop-downs at once from all the cells. You will also learn how to copy drop-down lists from one cell and paste it into other cells. You can use the drop-down menu to select the student’s name and use the formulas to extract the score details of that student automatically.For example, suppose you have a list of students and their marks in five subjects. Another (advanced) use of the drop-down list can be to extract data for the selected item.You can also use drop-down lists in Google Spreadsheets to create interactive charts, to-do lists, and dashboards.įor example, you can create a drop-down with a to-do list where the user can select from options such as a task completed, a task in progress, or yet to start.This also ensures that there are no errors (such as misspelled words). Drop Down lists can be used in data entry where you want the user to select from predefined options only.How to Use Drop-Down Lists in Google Sheetsĭrop-down menus are a pretty convenient and fun tool in Google Sheets. However, you don’t have to worry, in this tutorial, you’ll learn how to add a drop-down option in Google Sheets using data validation. ![]() The process for adding drop-down lists in Google Sheets has long since changed. This way, you don’t have to enter the text manually – simply select it from a drop-down list. It creates a data collection inside one cell that lets Google Sheets select from the list.
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